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Build stronger relationships with your vendors

Utilizing the appropriate ERP software can streamline your business sales and procurement procedures, covering everything from initiation to completion and all intermediate steps. It also facilitates maintaining strong vendor relationships by providing comprehensive top-down visibility and coordination. Business Central’s vendor management functionalities centralize supplier information, including contracts, contacts, payment details, and previous transactions, making it easily accessible.

Furthermore, you can efficiently monitor various activities, updates, email communications, invoicing, and accounts payable, all while benefiting from automation features. These capabilities are supported by a reliable and proven ERP system, offering you peace of mind.

The Vendor portal is targeted at vendors that don’t have electronic data interchange (EDI) integration with Dynamics 365 Business Central and NAV for exchanging purchase order (PO) information. The portal lets purchasing agents send a PO to the vendor, and then receive a Confirmed or Rejected response directly in Dynamics 365 Business Central and NAV.

Enhancing Your Business Workflow with a Vendor Portal

  • Streamline payment request reviews and approvals
  • Reduce risk and ensure vendor compliance by monitoring insurance certificates, licenses, and more
  • Efficiently create and update Purchase Orders
  • Facilitate real-time communication with suppliers
  • Simplify document exchange and version tracking with vendors
  • Empower vendors to conduct advanced searches and generate custom reports

Comprehensive Vendor Portal Functionality

  • RFQ Process

    Buyers generate RFQs detailing items, quantities, and delivery dates, while vendors submit electronic quotes in response.

  • Quote Evaluation

    Buyers scrutinize vendor quotes, considering both price and quantity availability at a line-item level, enabling informed supplier selection.

  • Approval Workflow

    Buyers submit RFQs for internal review and can authorize them, streamlining the purchasing process.

  • Vendor Portal Access

    Vendors access the Vendor Portal to view purchase requests, submitted quotes, and essential documents for order processing.

  • Shipment Management

    Vendors manage shipments, upload shipping documents, and track deliveries in real-time. The portal handles partial shipments, returns, RMA processing, and offers document management for easy record access.

  • Invoice Submission

    Vendors upload invoices to the portal, with the accounting department notified for verification against system-generated invoices.

  • Invoice Matching and Approval

    The accounting department reconciles vendor invoices and approves them for payment, requesting corrections if needed.

  • Payment Notifications

    Vendors receive detailed payment notifications, including check, wire, or ACH transfer information, keeping them informed about payment status.

Revolutionizing Vendor Management Systems with MetaOption

Discover a new era of vendor collaboration and communication through the Vendor Portal. Harness data-driven insights for enhanced category management and increased spend control. Seamlessly onboard new vendors while nurturing existing relationships. Simplify vendor compliance tracking with user-friendly metrics, alongside powerful reporting and analysis tools. Enhance productivity, efficiency, and cost-effectiveness by integrating with supplier systems, utilizing invoicing, guided buying, and more.

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Our Vendor Portal Solutions Benefits


Automation of procurement steps, from RFQ creation to invoice matching, frees up time for strategic decisions, reducing administrative burdens.

Vendor Relationship

The Vendor Portal fosters better vendor relations, providing vendors with a user-friendly platform for submissions, tracking, and invoice management, promoting collaboration.


Automation and electronic data exchange significantly reduce the risk of human errors, ensuring accurate orders, invoices, and payments.


Real-time notifications and document sharing enhance communication, eliminating gaps between buyers, vendors, and the accounting department.


Designed to handle high vendor and purchase order volumes, the Vendor Portal suits businesses with extensive procurement needs, adapting and growing alongside the business.


Line-level vendor quote comparisons enable buyers to make informed decisions, considering both price and quantity availability.


Built to integrate with Microsoft Business Central, the Vendor Portal leverages existing system capabilities for a seamless and unified procurement process.


Comprehensive transaction records within the Vendor Portal provide a transparent audit trail for compliance and reporting purposes.

Elevate Vendor Panel Experience with Powerful Vendor Portal

Vendor Portal enhances operational efficiency and ensures smooth business distribution,
leading to an improved customer experience.

Maximize Cost Efficiency with a Unified Vendor Panel

MetaOption’s solution streamlines vendor management, reducing operational
costs and boosting your business profitability.

  • Cost Savings on Manpower

    Vendor Portal centralized vendor management solution allows you to perform multiple tasks, cutting down on the need for additional manpower and minimizing manual errors.

  • Eliminate Resource Wastage and Duplication

    The unified panel enhances inventory visibility, ensuring orders are directed to the right location, saving both time and money by reducing resource wastage and duplication.

  • Lower Inventory Carrying Costs

    Collaborating with various vendors allows them to manage inventory, reducing your inventory carrying costs.

  • Optimize Vendor Expenses

    Vendor Portals user-friendly multi-vendor management solution lets you support multiple vendors at a reduced cost.

Optimized Procurement Process Lifecycle

  • RFQ and Bid Phase: Buyers create RFQs, vendors submit bids, and buyers select vendors.
  • Purchase Order (PO) Generation: Buyers create draft POs, which are reviewed and approved.
  • Shipment Management: Vendors prepare shipments, buyers approve, and receiving documents are generated.
  • Invoice Handling: Vendors submit invoices, accounts payable matches, and approve them for payment.
  • Payment Execution: Accounting processes payments, updates invoice status, and notifies vendors.
vendor portal view

Results and Analytics

Scale your business operations effectively while utilizing the system’s comprehensive reporting capabilities.

  • Order Status Monitoring: Gain full visibility into the status of each order sent to the seller, facilitating inventory management.
  • Performance Evaluation: Utilize the system’s manageability to assess vendor services, enabling data-driven procurement decisions.
  • Enhanced Product Positioning: Leverage detailed reports to understand customer preferences, enhancing product placement in the marketplace for increased visibility.
  • Vendor Analysis: Access vendor data on a centralized panel for seamless operational oversight.
vendor portal view

Ready to Learn More About Vendor Portal?

With the Vendor Portal, service providers can input their company and contact details,
accrual estimates and invoices, and better communicate with finance teams.

Download Vendor Portal Guide

Ready to Learn More About Vendor Portal?

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Why Build a Custom Vendor Portal?

Creating an effective supplier management portal necessitates a holistic approach, blending user-centric design and cutting-edge technology.
To craft a solution that truly benefits vendors, consider these essential tips

Intuitive User Interface

A user-friendly interface simplifies navigation, encourages vendor engagement, and expedites tasks. Clear instructions and reduced complexity enhance operational efficiency, boosting user satisfaction and productivity.

Robust Security

Protect sensitive data with strong security measures, including secure logins, advanced encryption, and comprehensive cybersecurity protocols. Prioritize trust-building within vendor relationships by safeguarding information.

Real-Time Updates and Communication

Vendor management hinges on swift and accurate information sharing. Provide real-time updates on orders, inventory, and other critical data. Implement a messaging or notification system to maintain open lines of communication.

Comprehensive Analytics

Informed decision-making requires detailed insights. Incorporate analytics and reporting tools to track performance, order statuses, and other essential metrics. Solid data-driven insights fine-tune strategies for better outcomes.

Integration Capabilities

Ensure seamless integration with existing business systems like ERP or CRM tools. This interoperability streamlines data synchronization, reduces errors, and enhances workflow efficiency.

Responsive Customer Support

Offer timely and helpful customer support to address vendor queries or issues. Proactive support, including resources, tutorials, and FAQs, fosters positive vendor relationships and a smooth workflow.