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Build stronger relationships with your vendors

Automate the Procure-to-Pay visibility and collaborate with your vendors with this self-service portal solution. Through Dynamics 365 Business Central it allows the vendors to actively participate with an intuitive and dynamic portal while you speed up processing, reduce back office efforts, cut costs and improve the accuracy of business transactions to build a more engaging business relationship.

The Vendor portal is targeted at vendors that don’t have electronic data interchange (EDI) integration with Dynamics 365 Business Central and NAV for exchanging purchase order (PO) information. The portal lets purchasing agents send a PO to the vendor, and then receive a Confirmed or Rejected response directly in Dynamics 365 Business Central and NAV.

The process can be configured so that a confirmation from the vendor automatically confirms the order. In this case, follow-up is required only occasionally, when an order is rejected, or if the vendor confirmation is registered as a response but the status of the PO isn’t updated to Confirmed because of an issue during the confirmation process.

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Key Functions of Vendor Portal

  • Purchase Orders

    Vendors may view Purchase Orders (“PO”) through the Vendor Portal. The organization can share notes and documents that are related to purchase orders with vendors, for example, to describe requirements.

  • Purchase Order Confirmations

    The vendor can also share notes and attachments back when they respond to the PO. When a vendor responds to a PO, there are different messages that are shown when they Accept, Reject, or Accept with changes. The portal lets purchasing agents send a PO to the vendor, and then receive a Confirmed or Rejected response directly in Microsoft Dynamics 365 Business Central and NAV. The vendor can also suggest changes such as different quantities or a different delivery dates when rejecting the Purchase Order. Vendors can also import PO information into their own system by using the Export to Excel functionality.

purchase order confirmations
vendor portal view

Get a complete view of your Vendor Portal

  • 24/7 Vendor Portal to update PO
  • View Order Details
  • Match payments to invoices
  • Send email and approval
  • Upload Documents related to PO
  • Create dashboards & reports
  • Integrates seamlessly with Dynamics 365 Business Central and NAV