{"id":2541,"date":"2022-02-21T19:44:19","date_gmt":"2022-02-21T19:44:19","guid":{"rendered":"https:\/\/www.metaoption.com\/blog\/?p=2541"},"modified":"2022-02-21T19:44:22","modified_gmt":"2022-02-21T19:44:22","slug":"document-management-system-for-dyn365bc","status":"publish","type":"post","link":"https:\/\/www.metaoption.com\/blog\/dynamics-365-business-central\/metadocs-document-management\/document-management-system-for-dyn365bc\/","title":{"rendered":"Future is in the Cloud: Cloud-based Document Management System for Dyn365BC"},"content":{"rendered":"\n

Nowadays, most business organizations have been using some sort of document management. Either it is on paper, or online. While we at MetaOption have encouraged businesses to digitize documents for years, many businesses are just starting to move their\u00a0Document Management System\u00a0(DMS)<\/a> into the cloud. Look why cloud-based document management systems are becoming so popular that they are the norm rather than the exception.<\/p>\n\n\n\n

\"Cloud-based<\/figure>\n\n\n\n

<\/span>Benefits of\ncloud-based document management?<\/span><\/h2>\n\n\n\n

Managing documents and data into the cloud offers a variety of benefits which includes:<\/p>\n\n\n\n

Robust Data Backup<\/strong><\/h4>\n\n\n\n

With cloud-based DMS, every sort of data is backed up, ensuring that you will not lose any important information. This precious information helps your business organization to make better decisions and keep business moving.<\/p>\n\n\n\n

Anywhere access <\/strong><\/h4>\n\n\n\n

Remote web access is now anywhere access.\u00a0Cloud services<\/a> make it easier for both remote and in-person teams to collaborate and communicate. Access anywhere makes your organization more flexible in how it acquires and supports talent. In addition, anywhere access can simply help business processes to move faster. <\/p>\n\n\n\n

Low maintenance cost<\/strong><\/strong><\/h4>\n\n\n\n

A cloud solution often implies low\nto no hardware costs, as well as automatic updates that keep systems up-to-date.\nThis can be complete with the help of your IT team; an active IT team means a robust\nbusiness, especially when it comes to business continuity.<\/p>\n\n\n\n

Securing Sensitive Data<\/strong><\/h4>\n\n\n\n

In addition to providing, backups and multiple availability zones for your data, cloud services often come with automatic updates and patches and likely have more staff loyalty to securing information i.e., \u00a0stored or transferred to and from the cloud. <\/p>\n\n\n\n

<\/span>How to choose the best Cloud Document Management\nSystem?<\/span><\/h3>\n\n\n\n

I hope that it\u2019s now clear to you to move on cloud or not. If yes then the next question is which cloud document management system will be good for your business organization. Let me clear to you that not all cloud document management systems<\/a> are created equal. Although there are no hard and fast rules, here are some factors you may want to consider while selecting:<\/p>\n\n\n\n

Flexibility<\/strong><\/h5>\n\n\n\n

Flexibility must be in both capability and costing, flexibility are the most important factor in the list of your needs. Industries can change in an instant, so it is necessary for your business to adapt as quickly as possible to disruptions and difficulties in the market.<\/p>\n\n\n\n

Robust capability<\/strong><\/h5>\n\n\n\n

Whether your Cloud DMS can manage a task on its own, or integrate with a platform that does. Be sure that either it is capable to handle your organization\u2019s current needs, and potential future initiatives or not.<\/p>\n\n\n\n

With the integration of Business Central and Document Management System i.e., MetaDocs, you can streamline your business process into the cloud. In addition, it enables companies to reduce their carbon footprint, easily share files, and save time in document retrieval. It can minimize the need for specialized file-sharing infrastructure since file-sharing can be finished within Dynamics 365 Business Central.<\/p>\n\n\n\n

<\/span>With MetaDocs \u2013 Document Management System you\nwill get the following features:<\/span><\/h3>\n\n\n\n

Drag\n& Drop from Outlook<\/strong> <\/h4>\n\n\n\n

MetaDocs enables users to Drag & Drop emails & attachments (Single or Multiple) from Outlook to any Microsoft Dynamics 365 Business Central record with a simple drag and drop. It can be done by:<\/p>\n\n\n\n