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Microsoft Dynamics GP vs Microsoft Dynamics 365 Business Central

Businesses considering migrating from Dynamics GP to Dynamics 365 Business Central have many questions and concerns regarding the transition. What difference will it make? What new procedures would their teams be required to learn? And how much smoother is the newer functionality?

In this section, we’ll compare three main business functions in Dynamics GP to the same functions in Dynamics 365 Business Central.

Receivables Transactions Entry

In Dynamics GP, you file an invoice for a service you supplied a client by going to your receivables transaction input window, selecting that customer, entering the amount for the service, and posting the invoice.

If the customer requests a credit, the credit memo must be entered and applied to the original invoice. You choose the client details and credit, as well as any context in the description. When you click ‘Apply,’ you are taken to the ‘Apply Sales Document’ window, where you can view outstanding invoices. You locate the original invoice, pick it, click ‘Okay,’ and confirm that your credit memo has been added to the invoice.

To input receivables transactions in Dynamics 365 Business Central, you can utilize both Sales Journals and Sales Invoices.

To use sales journals to enter an invoice:

To create a credit memo, follow these steps:

Sales invoices can be used to track the sales of services and inventory items. To create an invoice with a Sales Invoice, follow these steps:

Entry of Payables Transactions

To produce an Accounts Payable (AP) invoice in Dynamics GP for purchase from one of your suppliers, input the vendor details, vendor invoice number, and purchase amount for the supplies.

You can use the Purchase Journal or Purchase Invoices to register the cost of purchases and track AP in Dynamics 365 Business Central.

To generate AP transactions:

To make a Purchase Invoice:

Templates and Classes

In Microsoft Dynamics GP, you might have a customer class where clients are organized by region, such as the Northeast region, with predefined information such as finance charge, credit limit, and assigned salesperson. Selecting the Accounts button allows you to ensure that the sales account being posted to is for the Northeast Region Segment. Then, when you visit one of the customers allocated to that class, you will see the same information you entered on the template defaults under the customer card.

Also, you can create templates in Dynamics 365 Business Central to make it easier to enter new customer information. To go to the templates, follow these steps:

Now, choose to create a new customer and then select a template from the list to apply to that customer. The default value will be displayed in the fields you specified. The region will also be the default in the Dimension for the consumer. This template can also be used with existing clients.

For more information and a tailored demonstration contact us today at MetaOption.

 

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